Summary:
This article investigated people’s ability to retrieve personal photos related to personal events from more than a year ago to better understand the ways that people store and access photos for long term retrieval. Through an empirical study involving 18 parents of young families (only seven (39%) of the participants were women), the authors found that people failed to find almost 40% of pictures in a total of 71 retrieval tasks, despite most participants indicating the importance to them of carrying out such tasks. Specifically the authors focused on the following issues: archival values; access; organizational strategies; access strategies.
They interviewed parents regarding their digital family picture collections. They first elicited their views on the value of their archives. The interviews included retrieval assignments in which participants were asked to show the interviewer pictures from important past events. They were then asked to reflect on their retrieval process and organizational strategies. Participants interviews were performed in their homes. Interviews were audio recorded and transcribed. Retrieval time was measured after the interview by analyzing the audio recording. The authors did this measurement post-hoc so as not to apply pressure or stress the participants into feeling that they were being evaluated. The majority of the tasks (71%) were suggested by the participants who selected the target event themselves as being a significant past event they would like to revisit. On average the retrieval events occurred 3.1 years before the interview.
The authors analyzed the content of responses to the open question: “Why do you take pictures of your children?” Sixteen out of 18 participants (89%) spontaneously generated answers that referred to long term purposes such as: “I want to document my children, to eternalize them; so that I will always have these pictures and can always look at them”. The results clearly indicated that long term retrieval is a major motivation for taking family pictures.
In the retrieval task, participant were asked to show the interviewer digital pictures from 3 to 5 salient past events concerning their children. In contrast to their expectations, the participants were successful in retrieving pictures in only slightly more than half of the retrieval tasks (61%). In the remainder (39%), participants simply could not find pictures of significant family events. The average time participants took to find the required pictures was about 3 min, with an average of about 2.5 min for successful retrievals and nearly 4 min for unsuccessful ones.
The participants spontaneously reflected about the retrieval process using emotionally laden language: “Can I say what I think about that search? It was very difficult. I feel my picture archive is a very big mess. I have no idea where things are. I has no logic. It has nothing. During retrieval they realized that having too many pictures has its price when this mass of pictures competes for their attention, making it hard to locate specific ones.
Typical folder structures has not picture subfolders. But even when participants did use subfolders, they were often inconsistent in how they used them. Only three participants constructed an organizational hierarchy that included systematic use of subfolders. The three participants who systematically used subfolders had a higher proportion of successful retreivals on our long-term retrieval task than those with more rudimentary organization.
There was no evidence that experience using photo software led to a greater proportion of successful retrievals on our long-term retrieval task, there was a suggestion that those people who used a dedicated software program tool longer to retrieve their photos on that task, than those who did not use such software. Six participants tried to use knowledge of related events to remember the approximate date when the target event occurred and then navigate to the folders they thought might contain these pictures. Specific folders were because their name contained a date close to the guessed date, or because the name was thought to relate to it. Another two participants tried to remember the exact date when the event had occurred and to find folders from that date. Two participants said they has used the search option to retrieve pictures.
People experience problems in accessing such long term archives, with almost 40% of accesses being unsuccessful. Because of the ease of capture and storage, participants now have larger collections of digital pictures. However, these digital photos seem to be organized in a rudimentary manner. A related factor is false familiarity: participants have a strong (but apparently misguided) belief that their involvement in the initial events will guarantee that they will be able to successfully retrieve photos relating to those events, without subsequent efforts to systematically organize those pictures. At the heart of these problems is that, despite their perceived value, participants do not spend much time accessing or maintaining their collections so that organization and access difficulties are often undiscovered. The authors observed problems arising from people’s inability to determine which new information is likely to be of long-term value. The result also suggest various design implications. One interesting link to explore would be between pictures and calendars to support event-based retrieval. People prefer to browse and scan pictures using thumnails. However, the prevalent operating system authors looked at, Windows, does not recognize that a folder contains only pictures.
It is clear that technical advances could assist with organization, but only if people are able (and willing) to use them.
Analysis
I have more than 5,000 pictures in my hard disk driver. When I was using Windows, I had tried to use software such as Picasa to organize and sort out the pictures using my own customized folder systems based on date and event names. However, I had never been satisfied before I started using Mac OS with iPhoto application. This iPhoto application can solve a lot of problem described through this article. Especially, event-calendar-thumnail-based system gives a lot of advantages to the users even for the long term retrieval. I have never failed to find out my photo since I met my MacBook (iPhoto).
And also geotagging has been giving me such a privilege of looking and finding out the picture based on the geo-location moving around map. Sometimes, this geotagging based finding even does not give me a chance to consider a different way to find or search picture because I do not need to think or remember the event date or folder name etc. other relevant factors.
A potential way to improve retrieval might be to annotate pictures. As we do add comments on Facebook or blog picture, if we can annotate pictures, that can also contribute to help us remember past events.
How do you manage your pictures? How does you picture folder system look like? I have never asked this kink of questions to my friends, even I have never had a clear solution for this matter.